Carbon Reduction Plan

Med Automation Ltd (trading as Otua) is committed to achieving Net Zero greenhouse gas emissions by 2050, in line with UK Government policy and NHS sustainability objectives.

As a provider of AI-enabled digital health services to NHS and private healthcare organisations, we recognise our responsibility to minimise environmental impact while delivering resilient, secure, and efficient digital solutions. Sustainability is integral to our long-term operational resilience, procurement readiness, and responsible innovation strategy.

This Carbon Reduction Plan (CRP) has been prepared in accordance with Procurement Policy Note (PPN) 06/21 and outlines our emissions baseline, reduction targets, and planned carbon-reduction initiatives. The plan covers emissions across Scope 1, Scope 2, and relevant Scope 3 categories, using the Greenhouse Gas (GHG) Protocol as the primary reporting framework.

Our baseline assessment identifies Scope 3 emissions, particularly cloud computing, IT services, procurement, and employee travel, as the most material sources of emissions. As a result, our carbon-reduction strategy prioritises digital efficiency, supplier engagement, remote-first working, and sustainable procurement practices.

Med Automation Ltd operates a certified Environmental Management System (EMS) in accordance with ISO 14001, ensuring environmental risks, emissions, and sustainability objectives are formally identified, managed, monitored, and continually improved as part of our integrated governance framework.

1. Commitment to Achieving Net Zero

Med Automation Ltd commits to achieving Net Zero emissions by 2050, aligned with:

UK Climate Change Act (2008)
Procurement Policy Note 06/21
The Paris Agreement
NHS Net Zero Supplier Roadmap

We recognise that as a small, digital-first organisation our direct emissions are low, however, we remain committed to reducing indirect value-chain emissions through proportionate, evidence-based measures.

Our Net Zero commitment is supported by our ISO 14001-certified Environmental Management System, which provides a structured framework for identifying environmental aspects, setting measurable objectives, monitoring performance, and driving continual improvement. Carbon reduction activities under this plan are managed, reviewed, and evidenced through this system.

2. Understanding Our Emissions

Scope 1 – Direct Emissions

Sources: Company-owned vehicles, on-site fossil fuel use
Status: Med Automation Ltd does not operate company vehicles and does not directly control building heating systems. Scope 1 emissions are therefore minimal and reflect conservative estimates associated with shared office infrastructure.

Scope 2 – Purchased Energy

Sources: Purchased electricity for office use
Status: Electricity consumption in shared office facilities represents our primary Scope 2 emissions source. Energy is supplied via the UK national grid.

Scope 3 – Value Chain Emissions

Sources include:

Cloud computing and data processing
IT hardware and software procurement
Business travel
Employee commuting

Scope 3 emissions represent the largest proportion of our carbon footprint and are the primary focus of our reduction strategy.

3. Baseline Emissions Footprint

Baseline Year: 2024

Emissions Category	Total (tCO2e)
Scope 1	2
Scope 2	22
Scope 3 (included sources)	50
Total	74

Key baseline assumptions:

9 employees (remote-first working model)
Shared office facilities
No company vehicles
Limited business travel
Cloud-hosted SaaS delivery model

4. Current Emissions Reporting (2025)

Emissions Category	Total (tCO2e)
Scope 1	2
Scope 2	20
Scope 3	46
Total	68

This represents an 8% reduction from baseline, achieved through:

Reduced business travel
Increased remote working
Improved cloud workload efficiency

5. Emissions Reduction Targets

15% reduction by 2027 (≤63 tCO2e)
30% reduction by 2030 (≤52 tCO2e)
Net Zero by 2050

Targets will be reviewed annually to ensure continued alignment with business growth and regulatory expectations.

6. Carbon Reduction Initiatives

Completed Initiatives (2024–2025)

Remote-first working model
Business travel reduction (≈40%)
Energy-efficient office lighting
Cloud workload optimisation

Planned Initiatives (2026–2030)

Transition to renewable electricity tariffs where supplier control allows
Continued optimisation of cloud workloads and regions
Supplier sustainability engagement, including preference for ISO 14001-aligned vendors
Embedding sustainability criteria into procurement and supplier reviews

7. Monitoring and Reporting

Carbon reduction activities and emissions performance at Med Automation Ltd are managed through our ISO 14001-certified Environmental Management System (EMS).

The EMS provides a structured and auditable framework to ensure that environmental impacts, including greenhouse gas emissions, are systematically identified, assessed, monitored, and continually improved. In particular, the EMS ensures that:

Environmental aspects and impacts, including energy use, cloud computing, travel, and procurement-related emissions, are formally identified and reviewed.
Carbon reduction objectives and targets are defined, documented, and reviewed on at least an annual basis.
Performance against emissions targets is monitored using available operational data and proportionate estimation methodologies.
Internal audits and management reviews assess the effectiveness of carbon reduction measures and identify opportunities for continual improvement.
Corrective and preventive actions are implemented where objectives are not being met or where improvement opportunities are identified.

Progress against this Carbon Reduction Plan is reviewed at least annually as part of EMS and wider Integrated Management System governance. Updates to emissions data, targets, and initiatives will be reflected in revised versions of this plan, which will be published as required to support transparency and compliance with UK public sector procurement requirements.

8. Declaration and Sign-Off

This Carbon Reduction Plan has been completed in accordance with PPN 06/21 and supporting UK Government guidance.

Signed for and on behalf of Med Automation Ltd

Name: Shane Simms
Title: Director
Date: 14 January 2026