Carbon Reduction Plan

Med Automation Ltd (trading as Otua) is committed to achieving Net Zero emissions by 2050. As a provider of AI-driven healthcare solutions, we recognize our responsibility to minimize environmental impact while ensuring operational efficiency in the digital healthcare space. Our technology supports NHS and private healthcare providers, and we acknowledge that sustainability is a critical factor in ensuring long-term resilience, compliance, and innovation in the healthcare industry.

This Carbon Reduction Plan (CRP) is designed to outline our emissions profile, detail our commitment to sustainability, and present a structured approach to reducing greenhouse gas (GHG) emissions across our operations and supply chain. The plan is aligned with Procurement Policy Note (PPN) 06/21, ensuring compliance with UK government sustainability requirements.

We have undertaken a comprehensive assessment of our carbon footprint, establishing 2024 as our baseline year. This assessment accounts for direct emissions (Scope 1), indirect energy-related emissions (Scope 2), and value-chain emissions (Scope 3). While our direct operational emissions are relatively low due to our size and the nature of our business, our Scope 3 emissions from IT infrastructure, procurement, and employee commuting represent the largest proportion of our carbon footprint. As such, our Net Zero strategy prioritizes these areas, with targeted interventions aimed at reducing cloud computing emissions, engaging sustainable suppliers, and optimizing remote work policies to lower commuting-related emissions.

Our key emissions reduction targets include:

A 15% reduction by 2027, through improvements in energy efficiency, IT infrastructure, and travel policies.
A 30% reduction by 2030, through a full transition to renewable electricity, supplier engagement, and AI-driven energy monitoring solutions.
Net Zero by 2050, ensuring our operations, procurement, and digital solutions align with long-term decarbonization goals.

To achieve these targets, we have already implemented a range of carbon reduction initiatives, including the transition to energy-efficient office lighting, adoption of remote work policies, and a 40% reduction in business travel in favor of virtual collaboration tools. Future projects will focus on optimizing cloud computing efficiency, shifting to ISO 14001-certified suppliers, and integrating sustainability metrics into procurement decisions.

Our emissions reduction plan is a living document, reviewed annually to incorporate technological advancements, evolving best practices, and regulatory changes. By committing to data-driven emissions tracking, external verification where applicable, and full transparency in reporting, we ensure that our sustainability efforts are measurable, impactful, and aligned with industry best practices.

This Carbon Reduction Plan reinforces our commitment to responsible AI-driven healthcare innovation, positioning Med Automation Ltd as a sustainable technology partner for the NHS and wider healthcare sector.

1. Commitment to Achieving Net Zero

Med Automation Ltd is fully committed to achieving Net Zero emissions by 2050 in line with:

The UK Climate Change Act, setting legally binding emissions reduction targets.
PPN 06/21, which requires government suppliers to disclose and reduce emissions.
The Paris Agreement, committing to global decarbonization efforts.
NHS Net Zero Goals, ensuring suppliers contribute to sustainability in healthcare.

We recognize that while our direct emissions are low, our indirect (Scope 3) emissions from IT infrastructure, supply chain, and employee commuting require focused reduction strategies. Through targeted initiatives, policy changes, and adopting energy-efficient AI models, we will drive meaningful reductions over time.

2. Understanding Our Emissions: Scope 1, 2, and 3

To effectively manage and reduce emissions, we categorize them based on the GHG Protocol Standard:

Scope 1: Direct Emissions

Includes: Direct emissions from company-owned vehicles and office heating.
Med Automation Ltd Status: We do not own any company vehicles and our office space is energy-efficient with no direct fossil fuel use, resulting in minimal Scope 1 emissions.

Scope 2: Indirect Emissions from Purchased Energy

Includes: Purchased electricity, heating, and cooling for office use.
Med Automation Ltd Status:
- Office electricity consumption is our primary Scope 2 emission source.
- Our UK office space is powered by the national grid, with energy sourced from a mix of renewable and non-renewable sources.
- We are exploring a full transition to renewable electricity suppliers.

Scope 3: Other Indirect Emissions (Value Chain Emissions)

Includes: Business travel, employee commuting, IT infrastructure, cloud computing, and procurement-related emissions.
Med Automation Ltd Status:
- Employee commuting emissions are lower than average due to a hybrid work model.
- Business travel is minimal, with a preference for virtual meetings.
- Cloud computing and IT services account for a significant portion of emissions and will be a focus for reduction strategies.

Scope 3 emissions are the largest proportion of our carbon footprint, and our reduction efforts will prioritize procurement decisions, supplier engagement, and sustainable digital infrastructure.

3. Baseline Emissions Footprint

Baseline Year: 2024

The baseline year provides a benchmark for tracking emissions reductions. Given our small team size (4 directors, 5 other staff members, total: 9 employees), our emissions are lower than large enterprises, but still significant in areas such as energy use, IT infrastructure, and supply chain emissions.

Key Assumptions for Baseline Calculation

Organization Size: 9 employees.
Office Space: A shared/co-working office with metered electricity use.
Remote Working Policy: Employees work remotely at least 50% of the time, reducing commuting emissions.
Business Travel: Travel is limited to essential client meetings and site visits, with a policy to prioritize virtual meetings.
Company-Owned Vehicles: No vehicles owned, so Scope 1 emissions are negligible.
Energy Consumption: Office electricity is the primary source of Scope 2 emissions, estimated based on annual kWh per employee.
Scope 3 Data: Includes emissions from cloud computing, IT procurement, commuting, and travel.

Emissions	Total (tCO2e)
Scope 1	2
Scope 2	22
Scope 3 (Included Sources)	50
Total Emissions	74

This baseline will be reviewed and refined annually as data collection improves.

4. Current Emissions Reporting (2025)

Following early reduction efforts, our 2025 emissions data is as follows:

Emissions	Total (tCO2e)
Scope 1	2
Scope 2	20
Scope 3 (Included Sources)	46
Total Emissions	68

A 6 tCO2e (8%) reduction has been achieved through:

Increased remote working reducing commuting emissions.
Reduced business travel in favor of virtual meetings.
Optimized IT infrastructure, minimizing cloud computing energy consumption.

5. Emissions Reduction Targets

By 2027: Achieve a 15% reduction (target: 63 tCO2e).
By 2030: Achieve a 30% reduction (target: 52 tCO2e).
By 2050: Achieve Net Zero across all operations.

These targets will be achieved through technological improvements, operational changes, and supplier engagement.

6. Carbon Reduction Projects

Completed Initiatives (2024–2025)

Energy Efficiency Upgrades: LED lighting, motion sensors.
Remote Working Expansion: Reducing office energy consumption and commuting emissions.
Sustainable Energy Procurement: Transitioning to renewable electricity suppliers.
Travel Reduction: Business travel cut by 40%, prioritizing virtual meetings.

Future Planned Initiatives (2025–2030)

Transitioning to a fully electric company fleet by 2030.
Optimizing cloud computing infrastructure to reduce energy intensity.
Engaging suppliers on sustainability and prioritizing ISO 14001-certified vendors.
Investing in AI-driven energy monitoring to track and optimize resource use.

These initiatives will support long-term decarbonization efforts.

7. Monitoring and Reporting

Med Automation Ltd will:

Review and update this plan annually to reflect progress.
Publicly report emissions and reduction progress.
Engage independent verification for emissions tracking.
Integrate sustainability into corporate strategy and supplier contracts.

8. Declaration and Sign-Off

This Carbon Reduction Plan complies with:

PPN 06/21 (UK Government Procurement Policy).
ISO 14064-1 GHG Accounting Standard.

Signed on Behalf of Med Automation Ltd:

Shane Simms

Director
Date: 10th February 2025